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Project Manager

Offered.ai

Offered.ai

Operations
United States
Posted on Tuesday, June 11, 2024

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Job Description

Signature Aviation is a market leading global aviation services provider with over 220 locations and 6,000 employees worldwide. Eligible team members enjoy a wide array of benefits including health and welfare options, generous 401k match, paid time off, tuition assistance, and limitless opportunities for training and development.

The Project Manager will be responsible for planning and overseeing capital projects. The manager will support the Construction & Infrastructure department by performing various duties and initiatives. Duties include but are not limited to the initiation of new projects, managing architects and engineers in the design phase to develop project requirements, schematic designs and construction documents within approved budgets. Preparing bid documents and negotiating contracts with general contractors and/or vendors. Updating stakeholders on the construction status, conducting routine site visits to review progress, and facilitating efforts for a successful project close-out.

Remote position based in the Eastern United States. This role requires up to 75% travel within the region.

Job Responsibilities

  • Oversight and management of the five phases of Construction & Infrastructure projects: initiation phase, design phase, bid phase, construction phase, and closeout phase.
  • Execute project estimating, request for proposals (RFP), analysis of bids, and project execution.
  • Establish project budgets and control project costs
  • Manage the full life cycle of the project according to strict milestone deadlines.
  • Completes financial analysis of the request for proposals and provides recommendations to internal stakeholders
  • Support negotiation and administration of all contracts and agreements supporting properties and facilities, including developing bid documents, identifying potential bidders, and awards
  • Ability to review construction cost line items with recommendations on cost control and approach to project
  • Coordinates with internal stakeholders on program development of capital projects
  • Leads and directs project team members to ensure compliance with set standards, procedures, and guidelines
  • Consistently provides management and oversight on project development, design, and activities. Activities include coordinating routine status meetings with all parties involved in the project, such as the architects, consultants, contractors, sub-contractors, and internal stakeholders. Status meetings will be a combination of virtual and in-person
  • Conduct frequent and detailed site visits to gain insight into work progress, increase team efficiency and productivity, and mitigate potential mistakes/delays
  • Communicate effectively with the vendors, consultants, and contractors responsible for completing various phases of the project. Key communications include ongoing review, confirmation, and internal coordination of development/design/construction drawings/specifications, other regulatory paperwork, and licensing requirements
  • Ensures projects are completed within the designated schedule and approved budget. This is performed through budget management, expense tracking, and risk management
  • Leads and manages all parties involved in the project, such as the architects, consultants, contractors, and sub-contractors
  • Responsible for managing all required close-out documents for the project in a secure database for access and download by all authorized users and providing local management with a copy for their records
  • Invoicing and billing management through coordinating payments and cash flow for respective construction projects
  • Assembles monthly capital project performance reports

Supervisor And Financial Responsibilities

  • Responsible for managing budgets on assigned projects and ensuring previously authorized amounts are maintained throughout the project lifecycle

Job Qualifications

Minimum Education and/or Experience:

  • Bachelor's degree in Architecture, Construction Management, or Engineering, is required
  • Advanced certification (e.g., CCM, PE, AIA, LEED AP) required.
  • Minimum of five (10) years of experience in a similar role, preferably in Project Management, Construction Management. Specific aviation or hospitality experience is a plus.
  • Strong analytical skills
  • Related technical experience may be considered in place of education requirements

Additional Knowledge And Skills

  • Understanding of Project Management, Procurement, Risk/Insurance, and Accounts Payable functions
  • Ability to interact with leadership, key stakeholders, team members, and suppliers in a professional manner
  • Proficient use of Microsoft Office suite
  • Superior time management skills
  • Excellent leadership skills
  • Experience with Microsoft Project and/or ProCore
  • Ability to work autonomously while providing oversight and updates to leadership
  • The job will require 75% travel and a valid driver's license

An Equal Opportunity Employer including Disability/Vets

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