Responsibilities

Executive Support

• Provide high-level administrative support to the CEO, including complex calendar management, scheduling, travel coordination, and expense reporting.
• Serve as a trusted partner by anticipating needs, proactively identifying scheduling conflicts, and helping executives stay focused on the highest priorities.
• Manage and triage the CEO’s email inbox, draft responses, and elevate high-priority or time-sensitive matters.
• Coordinate logistics for leadership meetings, board meetings, customer meetings, and company events.
• Prepare meeting materials, agendas, presentations, and other documents as needed.
• Track action items and follow up to ensure deadlines, deliverables, and commitments are completed.
• Handle confidential and sensitive information with the highest level of discretion.
• Support special projects and operational initiatives as needed.

Office Management & Operations

• Own day-to-day office operations to maintain an organized, efficient, and welcoming workplace.
• Manage office supplies, equipment, snacks, meals, and workplace vendors.
• Coordinate office maintenance, cleaning, repairs, and facility-related needs.
• Support employee onboarding and offboarding logistics, including workspace setup, equipment coordination, and office readiness.
• Help plan and execute team events, company meetings, celebrations, and employee gatherings.
• Maintain office procedures, documentation, and workplace organization.
• Serve as the primary point of contact for employees regarding office-related questions and workplace needs.
• Identify opportunities to improve office operations, processes, and the overall employee experience.

Qualifications

• 5+ years of experience as an Executive Assistant supporting senior executives (CEO, founder, or executive leadership team).
• Demonstrated experience managing complex calendars, travel, meetings, and executive priorities with minimal direction.
• Exceptional organizational and time management skills, with the ability to anticipate needs and manage competing priorities.
• Excellent written and verbal communication skills.
• Proven ability to anticipate needs, solve problems proactively, and adapt in a fast-moving environment.
• High level of professionalism, discretion, and judgment.
• Proficiency with office productivity tools (e.g., Microsoft Office or Google Workspace) and comfort learning new software.
• Self-starter who is resourceful, dependable, and comfortable working independently.

Preferred Skills

• Experience managing office operations or serving as an Office Manager.
• Experience in a startup or high-growth company.
• Experience coordinating board meetings, company events, or executive offsites.