Responsibilities

Executive Support

• Provide high-level administrative support to executives, including calendar and management and scheduling, travel coordination, and expense reporting.
• Serve as a primary point of contact between executives and internal and external stakeholders, including managing and triaging executive email inboxes, drafting responses, and flagging priority items for attention.
• Coordinate and manage logistics for meetings, board sessions, and company events.
• Track and follow up on action items, ensuring deadlines and commitments are met.
• Handle sensitive and confidential information with discretion.
• Assist with project coordination and operational tasks as needed to support company priorities.

Office Management & Operations

• Manage day-to-day office operations to ensure a well-functioning, organized, and welcoming workplace.
• Order and manage office supplies, equipment, snacks, and meals; coordinate with vendors and service providers as needed.
• Support onboarding and offboarding logistics, including workspace setup, equipment provisioning, and access coordination.
• Coordinate office services such as maintenance, cleaning, and repairs.
• Help plan and execute internal events, team meetings, and employee gatherings.
• Maintain office policies, procedures, and documentation related to office operations.
• Act as a go-to resource for employees regarding office-related questions and needs.

Qualifications

• 3–5 years of experience as an Executive Assistant, Administrative Assistant, Office Manager, or similar role supporting senior leaders.
• Excellent organizational and time management skills, with the ability to prioritize competing demands.
• Strong communication skills, both written and verbal.
• Proficiency with office productivity tools (e.g., Microsoft Office or Google Workspace) and comfort learning new software.
• High level of professionalism, discretion, and judgment.
• Ability to work independently and in a team-oriented environment.

Preferred Skills

• Experience in a startup or high-growth company.
• Prior responsibility for office management or workplace operations.
• Event coordination or operations experience.
• Comfort juggling both strategic executive support and hands-on operational tasks.